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AGM Notice & Documentation

Preparation support for AGM notices and the related meeting documentation.

What is this Service?

Preparation of the full annual general meeting pack — notice, explanatory statement, proxy form, attendance sheet and the resolutions to be put to the members.

Why You Need It

Annual general meeting records should be complete, clear, and aligned with the company's proposed business.

Key Benefits

AGM notice with the ordinary and special business set out

Explanatory statement under Section 102 for the special business

Proxy form (MGT-11), attendance sheet and route map where required

Key Facts

Applicable to: Companies required to hold an annual general meeting
Notice period: Clear 21 days, or shorter with the prescribed member consent
AGM due date: By 30 September, and within six months of the financial year end
Follow-on filing: MGT-14 where a special resolution is passed

Documents Needed

Audited financial statements and the directors’ report
List of members with their addresses
Details of the business to be transacted at the meeting
Auditor appointment or ratification particulars, if on the agenda

What Is Not Included

Government, statutory, stamp-duty and portal charges (billed at actuals)
Litigation, adjudication or representation before any authority
Bookkeeping, statutory audit and income-tax return preparation
Additional filings triggered by facts discovered during the review